You may be wanting to send an epistle across, but if your communication skills are not apt, it can well turn out to be a mix-up, thwarting and even catastrophe on account of its misunderstanding or inferior delivery. In any sphere of activity, success is contingent on a number of factors; and communication skills happen to be an important one. Therefore, in your life, work and relationships particularly, they hold the key to doing well. What exactly is communication? It can be said to be a method or procedure wherein people swap information even birds and animals do that. It is through this process that efforts are made to express feelings, purposes, opinions and meanings in as much a precise and concise method as possible. And it can be deemed to be successful only if the person sending it and the person receiving it comprehend and appreciate it well.
The working environment today stands changed. With the advent of technology and given the informational age that exists, the importance of good communication skills needs no emphasis. You will find that there will be many individuals who continue to grapple with their life and careers. And if their communication skills are deficient, they will find it difficult to keep up their social and personal obligations their relationships will suffer. How do you acquire good communication skills? There are basically four steps as follows:
Be clear about the subject an purpose of your communication: You should be clear in your mind about what and why you are communicating. It is important to also appreciate people to who you are directing your communication. You may have certain walls in the form of ethnic dissimilarities and situational conditions that may render your message misunderstood, misjudged or even ignored. Such aspects will have to be weighed by you well in advance. The best way out is to query yourself on what you expect the result of your communication to be and the mark or effect you seek to make.
Be patient and lend your ears too: All communications have to be two-way processes to make them meaningful. The other person also has a right to speak and be heard; and you cannot disallow others that right. As an individual, you should be on the lookout for indications that you are being understood. It is also important to guard against any tendency to but in when others are talking or pay attention to them when are at the end of their conversation so that you can render impulsive comments to sound like an expert.
The manner in which you lend your ears should be courteous and reverential and when they finish talking, you must ask questions to make certain that the purpose of you communications has been achieved. If required, there is no harm in modifying your message.
Communicate your message in the best possible way: It is not what you say that matters; it is the manner in which you do so that really makes a difference. When you start, you must look at the person being spoken to elicit faith and confidence in you. You should also ensure that your non verbal communications like gestures and body movements are positive because they can convey loads of your purpose and intent. Under no circumstances, you should convey an impression that you are unfriendly, prejudiced, impassive, unconcerned or hostile. The very tone of all your communications should be polite and accommodating; it is essential that you totally avoid being hypercritical and condemnatory. And more importantly, you should refrain from communicating when you are in a disturbed frame of mind because you may tend to be subjective something that will make you relent subsequently.
Aim for concurrence & arrive at an accord: After having conveyed whatever you intended to and listened to others, you must take stock. Do you think that the communications have gone down well with others? Do you feel that there is unanimity of views to your suggestions? These are issues that you simply cannot ignore otherwise you will fail in your communications.
Remember that good communications entail being comprehended and comprehending others concurrently. Therefore, it is essential that you leave no doubts in the minds of others whatsoever. It is quite possible that your communications will accepted cent percent, but if you know and appreciate this fact, the dialogue can be said to be fruitful. You will have to harbor impartiality, liberalism and broadmindedness so that you are able to visualize things from the standpoint of others: when you do that, you will be looked up to.
Improvement of communication skills is a continuous process. You should make regular efforts to enlarge your vocabulary to facilitate better communications.
When you make efforts to polish your communication skills, you render yourself more self-assured and open yourself to better associations with others. You thus have more windows of opportunities and stand a better chance to accomplish your object.